Privacy Policy

Last updated: 2025

1. Introduction

Welcome to the Irish Radiation Oncology Group (“we”, “our”, “us”).
We are committed to protecting your personal data and respecting your privacy in accordance with the General Data Protection Regulation (GDPR).

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit or interact with our website and services.

2. Data Controller

The Data Controller responsible for your personal data is:

Irish Radiation Oncology Group
Contact person: Roisin O’Maolalai
Email: Roisin.OMaolalai@slh.ie

3. Personal Data We Collect

3.1 Data You Provide to Us

We may collect personal data that you provide directly, such as:

  • Name

  • Email address

  • Professional or organisational details

  • Any information submitted via forms or email (e.g., contact requests, research inquiries)

3.2 Data Collected Automatically

When you interact with our website, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and interactions

  • Cookies and similar tracking technologies

3.3 Data from Third Parties

We may receive data from:

  • Analytics providers

  • Service providers supporting our website operations

4. Legal Basis for Processing

We process personal data based on one or more of the following GDPR legal bases:

  • Consent (e.g., optional communications or cookies)

  • Legitimate interests (e.g., ensuring site functionality and security)

  • Legal obligations (where required by regulatory bodies)

  • Performance of tasks in the public interest, where applicable to clinical or research activities

5. How We Use Your Data

We use your information to:

  • Respond to inquiries and communications

  • Support research, professional collaboration, and organisational activities

  • Maintain and improve our website

  • Ensure security and prevent fraudulent or malicious activity

  • Comply with legal or regulatory obligations

We will only use your personal data for the purposes for which it was collected.

6. Data Sharing

We may share your data with:

  • Service providers who support our operations

  • Analytics tools (e.g., website analytics)

  • Regulatory or legal authorities when required

We do not sell personal data.

7. International Data Transfers

If your data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards such as:

  • Standard Contractual Clauses (SCCs)

  • Adequacy decisions

  • Equivalent lawful protections

8. Cookies & Tracking Technologies

Our website may use cookies to improve browsing experience and site functionality.

Non-essential cookies will only be used with your explicit consent. You may disable cookies in your browser settings at any time.

9. Data Retention

Your personal data will be retained only as long as necessary for the purposes described in this policy or to comply with legal obligations. After this period, your data will be securely deleted or anonymized.

10. Your GDPR Rights

You have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion (“right to be forgotten”)

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent at any time

  • Lodge a complaint with the Data Protection Commission (Ireland)

To exercise your rights, please contact:

Roisin O’Maolalai
Email: Roisin.OMaolalai@slh.ie

11. Data Security

We use appropriate technical and organisational measures to protect your data from unauthorized access, alteration, loss, or misuse.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated “Last updated” date.

13. Contact Us

If you have questions or requests regarding this Privacy Policy, please contact:

Roisin O’Maolalai
Irish Radiation Oncology Group
Email: Roisin.OMaolalai@slh.ie